Opening times
Friday 14 March 2025
09:00 – 17:30
Saturday 15 March 2025
09:00 – 16:00
Venue
Business Design Centre
52 Upper St, The Angel, London N1 0QH
You must be 18+ to attend
Welcome To The Online Exhibitor Manual
This manual has been put together as a reference to use whilst planning for the Aesthetics Conference & Exhibition 2025. Taking the time to read through now, will ensure that you are well prepared for the event and enable you to make the most out of your time onsite.
It is also important to ensure that you are familiar with all show and venue regulations and that these have been shared with any third party contractors you may be appointing to work for you on the event.
If you have any queries regarding your stand set up and your time on site, please feel free to contact our team on ace_ops@easyfairs.com
Should you have any queries regarding stand orders please contact ace_ops@easyfairs.com
Exhibitor tips
Please complete the following forms before the 1st February 2025.
Early ordering via the MyEasyfairs webshop and the prompt completion of forms for any extra services will not only give you peace of mind, but will also ensure you do not incur any late order surcharges. Please refer to the deadlines & forms checklist for further details.
The deadline for early bird stand orders is the 1st February 2025.
Orders after this date are subject to a 25% late surcharge. Graphics and floor covering orders may not be accepted after this date.
If you do not yet have your ‘MyEasyfairs’ log in details, please contact ella.carey@easyfairs.com
Please complete the health & safety form
Click here for our deadlines & forms checklist
Please complete the risk assessment form
Click here for our deadlines & forms checklist
Please complete the live demonstration form
Please note any submissions after this date may not be approved in time or given permission to demonstrate
Required – ID of persons carrying out treatment / Method statement / Risk assessment / Public liability insurance / Certificate of competence / Copy of pre & post care advice / Sample of patient consent form / Licence from council / Proof of GMC registration
*This form will be live from 01.02.25 and a notification will be sent via email.
Please download and return to ace_ops@easyfairs.com
Grid plan (PDF download)
For all exhibitors who have placed orders for electrics, spotlights or shell extras & for all Elite shell exhibitors
If you would like to know how to correctly complete a grid plan. Download our FAQ
All space only exhibitors must complete the following documentation via the KRM space only submission platform by the 1st February 2025. These plans will then be checked to ensure they comply with the venue and local authority regulations detailed later in this section. Please be aware that any submissions sent after this date may not be approved or given permission to build.
*The space only submission form will be live from the 1st July 2025 and a notification will be sent via email.
Documents to send as part of your submission:
All documentation to include company name, stand number, contractor company name, contractor details
Detailed scale drawings of your stand to include all dimensions, plan views and elevations
Include any inflatables or rigged elements, prove the structural stability, be specifically for this exhibition
Details of materials used to construct the stand
Stand contractors risk assessment to include fire hazards, unusual exhibits or activities on the stand (working machinery, moving attractions)
Your stand constructor’s public liability insurance
A Method Statement
A Health & Safety Declaration
A Construction Phase Plan
Structural calculations (complex builds only)
To make sure you're ready for ACE 2025, don't forget to complete these 5 essential steps:
1
Take the time to thoroughly read the exhibitor manual. Don’t forget to order any additional items you may need through your My Easyfairs account. Let us know if you have any questions or need any assistance!
2
Please check the deadlines section of the manual for all important show deadlines. This includes the Health and Safety Form, Risk Assessment form, and Grid Plan. These are essential for your stand and will help ensure that everything runs smoothly
3
If you are doing a live demonstration on stage or during a speaker session please complete the Live Demonstration Form.
You must provide detailed information by the 1st February 2025 on the treatment and persons performing to gain permission to demonstrate at the show.
4
Check out the delivery & traffic page to understand the show logistics for build and break down.
5
All space only exhibitors must complete and upload all necessary documentation via the KRM space only submission platform for approval by the 1st February 2025. These plans will then be checked to ensure they comply with the venue and local authority regulations detailed later in the space only section.
Important Deadlines & Forms
Please pay particular attention to the operational deadlines & forms section of this manual.
Whilst not all forms are compulsory, the health & safety declaration, risk assessment, grid plans and space only form must all be completed prior to your arrival onsite and before you can occupy your stand at ACE 2025.
Any exhibitors performing live demos on their stand or during a speaker session will need to fill out the the Live Demonstration Form before the 1st February to ensure approval on time. Failure to complete this form will mean the exhibiting company cannot perform live demos at the show due to show, venue and local authority regulations.
We appreciate your understanding and cooperation in adhering to these guidelines. Should you have any questions or concerns, please do not hesitate to contact us on ace_ops@easyfairs.com
Exhibitor Stand Orders
To avoid late order surcharges, please complete early orders and any additional service forms via the MyEasyfairs webshop. Refer to the checklist & forms section for more details.
The early bird deadline for stand orders is 1st February 2025. Orders after this date will incur a 20% late surcharge, and graphics and floor covering orders may not be accepted.
For ‘MyEasyfairs’ login details, contact ella.carey@easyfairs.com
ACE 2025 Stand Awards
We are delighted to announce that the ACE 2025 Stand Awards are BACK. Categories are below.
- Award for the Event Best Marketing Campaign – this is awarded to the exhibitor that gains the most registrations from using their tracked link found in MyEasyfairs! Make sure to start using yours today to gain more leads than ever before!
Award for the Best Stand Hospitality Offering – awarded onsite by ACE team - Award for the Best Stand – awarded onsite by ACE team
- Award for the Most Sustainable Stand – please submit your sustainable stand info to aimee.moore@easyfairs.com
